Let’s look at some tips to build a rock-solid DRM or digital rights management protection strategy for your organisation.
It can be a high-priced error to misjudge the involvement of DRM (Digital Rights Management), and the array of premises an organisation needs, in order to account for and ascertain digital protection across the system.
Tips for digital rights management protection
Protecting via a password is not just enough anymore.
Since there is a cost involved in employing a DRM solution and with it a user license, one particular approach seen is that a number of organisations make use of passwords to secure classified data.
To access a password protected PDF, one has to know the right password in order to view it.
Although this approach is helpful in preventing unintended setbacks, it will do very little to forestall malicious attacks for example.
A simple search online reveals a number of password cracking software that can easily break down the security of a digital file if the contents of the file has not been encrypted.
In addition, another factor that enhances the risk of a document falling into the wrong hands is fact that passwords are often shared of reused. Even if the contents of a classified data file is encrypted and only intended parties are able to gain access to view the files, an organisation might still be at risk if the user’s activity is not monitored.
Be aware of auditing capabilities.
Similar to the principle that preventative care is the best form of healthcare, applying auditing principles to how sensitive documents are being accessed can help in forestalling attacks on data files.
Document security becomes threatened from two areas:
- “outside the office sharing” where no one else is permitted to access or view a document,
- And “within the organisation” where intention users are allowed to gain access to classified data.
Although, it is illegal for outsiders to view, edit or transmit information they’re not permitted to, it is just as wrong for insiders who have access to the data and intentionally misuse it because they can.
An appropriate DRM or digital rights management functionality that has the capability to track down exactly who accesses which particular data file can prevent people from within the organisation from accessing specific files that they have no reason to be sharing, editing, accessing or printing.
Pursuing one’s activities in how a digital file is being viewed and shared and installing automatic alerts can offer the perception of likely hazards, and if employees within the organisation start to become aware that their actions are being trailed, they are deterred from making contact with digital assets that they shouldn’t venture towards.
It is critical to confine insiders to classified documents in a controlled manner in order to prevent possible data breaches.
A number of organisations and leading government institutions sometimes attempt in taking the ostensibly discounted and most-easy-going DRM option, and eventually discover after their data security has been breached; which in hindsight would have never been cheaper and easier than applying digital security principles accurately the first time.
DRM offers solutions to digital security problems in all kinds of organisation and enterprise strong basic document storage to colossal data libraries. Speak to an expert and discover how patented DRM technologies can ensure a secure and worry free environment.